HowTo: Create a Content Type in SharePoint 2010

Audience

This post is for SharePoint beginners. In a previous post I explained how to create a site column. Site columns can be re-used in lists and they are also used when creating content types. A content type is used to define a SharePoint entity. It can, in a way, be seen as a meta data template which defines which data is stored and how it is stored. A custom content type always inherits from another content type, this can be a built-in type or a previously created custom content type. When creating a content type, you select a content type group and from this group you select the parent content type. The newly created content type inherits all properties from the parent. After this you add site columns and you’re ready to go.

Before you go and start creating content types, assure yourself that there is no built-in content type that fits your needs.

Creating the Content Type:

  1. Navigate to the root of the site collection in which you want to create your content type.
  2. In the upper left corner click “Site Actions” and then click “Site Settings”.
  3. Under “Galleries” click “Site content types”.
    Creating a content type

    Creating a content type

  4. This opens an overview of existing “Built-in” content types as-well as previously created content types. To create a new content type, click “Create” in the upper left corner.
    Creating a content type

    Creating a content type

  5. After clicking “Create”, a window opens in which you can create a new content type. After picking an appropriate name and describing your new content type, you have to pick a parent content type. First pick the appropriate category and then pick the actual parent. Your new content type will inherit all columns from this type. Finally you get to pick the category in which the new content type is placed.
    Creating the new content type

    Creating the new content type

  6. When done, click “OK” to create the new content type. When done you will be taken to the content type details window in which you can see how you content type is built up. This of course is also the place where you add columns to your new content type. How to add these columns can be seen in my article about site columns. You can only add site columns to a content type.
That’s all there is to it. Until we meet again. Happy SharePointing!
 

SharePoint versions 

  • SharePoint 2010 Foundation
  • SharePoint 2010 Standard Edition
  • SharePoint 2010 Enterprise Edition
  • SharePoint 2010 Online (Office 365 Edition)

Permission level

  • Design
  • Full Control

HowTo: Set permissions on a list in Sharepoint 2010

If you want to be in control of which user can access certain data you need to set permissions. Individual permissions are kept together in permission levels. So permission levels are in a sense containers which hold sets of permissions which can be assigned to users. By default security permissions are inherited from the container or parent object. you can set unique permissions by breaking this inheritance and assign the permission which you require.

Setting permissions  for a list

  1. Navigate to the list for which you want to set certain permissions.
    Editing list permissions

    Editing list permissions

  2. Click on the list permissions icon, you’ll get an overview of the current permission settings.
  3. To set permissions you first have to break the inheritance. Breaking the inheritance does not remove the current inherited permissions, this setting ensures that new permissions on the parent object will no longer be inherited. Any permissions you don’t want, must be manually deleted, which can be done from the current view. To break inheritance click “Stop Inheriting Permissions”
    Breaking permission inheritance

    Breaking permission inheritance

  4. Next click yes in the confirmation pop-up.
    Confirm breaking permission inheritance

    Confirm breaking permission inheritance

  5. The inheritance is now gone, so new permissions set on the parent will no longer apply to this list.
    Inheritance broken

    Inheritance broken

  6. So again any permissions set until now, will still be apply, you can remove any that no longer apply. The next step is to add the new permissions. Click “Grant Permissions”. This will open a pop-up in which we can assign new permissions.
    Setting a new permission

    Setting a new permission

More specific details on the permission levels can be found here.

That’s all there is to it. Good luck and till next time, until then, happy SharePointing.

SharePoint versions 

  • SharePoint 2010 Foundation
  • SharePoint 2010 Standard Edition
  • SharePoint 2010 Enterprise Edition
  • SharePoint 2010 Online (Office 365 Edition)

Permission level

  • Design
  • Full Control