HowTo: Create a custom SharePoint theme using PowerPoint 2010

SharePoint 2010 has brought us some great new changes, especially when it comes to user friendlyness. One of the new features is the possibility to create a theme using Powerpoint 2010. This way you no longer have to be skilled in Cascading Style Sheets (CSS).

So how does this work? In this tutorial I am creating a new theme, if you want to use an existing theme, open the presentation that holds the theme you want to use and skip the first three steps.

  1. Open a new presentation in PowerPoint 2010.  
  2. Choose a style you like or customize one to you likes. More on how to use and save custom themes in PowerPoint 2010 here.
    Powerpoint Edit Theme

    Powerpoint Edit Theme

  3. Save your PowerPoint document as a theme: File -> Save As -> Office Theme (*.thmx)
    Save as Theme

    Save as Theme

  4. Navigate to your top level site, click Site Actions (upper left) and select Site Settings.
  5. Click ” Themes” located under ” Galleries”.
    SharePoint Themes

    SharePoint Themes

  6. Click “Add New Item”, in the new pop-up window browse to the newly create theme file and click “Ok”.
    Uploading Theme

    Uploading Theme

  7. After the upload you get to name the new theme and give it a meaningful description.
    Naming the uploaded theme

    Naming the uploaded theme

  8. With the above steps, we’re not done yet, we’re halfway, after uploading the new theme, we of course also want to apply it to our site. To do this navigate to the site to which you want to apply the theme.
  9. Click “Site Actions” -> “Site Settings”.
  10. Choose “Site Theme” which is located under “Look and Feel”.
    applying the new theme

    applying the new theme

  11. Select the theme we just uploaded and click  “Preview” if you want to see what your new theme looks like, “Preview” opens a pop-up and allows you to preview your installed theme without applying it to your production environment. If you are happy with the result, close the pop-up and click “Ok”, this makes the changes definitive and we’re done.
    applying the new theme

    applying the new theme

    applying the new theme

    applying the new theme

    Theme applied

    Theme applied

 
That’s all there is to it. Have fun and happy SharePointing.
 

SharePoint versions 

  • SharePoint 2010 Foundation
  • SharePoint 2010 Standard Edition
  • SharePoint 2010 Enterprise Edition
  • SharePoint 2010 Online (Office 365 Edition)

Permission level

  • Design

HowTo: Create a teamsite in SharePoint 2010

Creating a teamsite in SharePoint 2010

Very important when working with site templates is knowing what SharePoint out-of-the-box can do for you and very often too much time and effort is spend building that which SharePoint already has. So before you start creating custom templates, check out the existing templates you’ll discover that they often have exactly what you require. That’s why in short I’ll explain what a team site can do for you and how you can create one.

A huge part of SharePoint is about collaboration. Collaboration can be achieved in many ways when using SharePoint. A very popular method to achieve synergy is to use one of the most well known templates that SharePoint 2010 contains: the Team site template. By default the team site contains a shared calendar which you e.g. can use to track important team events. It also contains tasks in which you can keep track of team tasks. You can assign tasks to team members, keep track of status and due date. Finally there is Team Discussion in which you can discuss team items in a very simple manner, it has reply options and also quoted messages.

How to create the teamsite

  1. Navigate to the site which you chose to hold your new teamsite.
  2. In the left upper corner, click “Site Actions”, next click “More Options”. Under “Filter By:” click “Site”.
    Creating a team site

    Creating a team site

  3. Click on the “Team Site” template and fill in an appropriate title. You also get to choose the site url from which you can directly access the new team site.   If you want to save some time, click “More options” it allows you to set permissions and navigation options right away.
    Creating a team site

    Creating a team site

  4. When done, click create and SharePoint will create the site for you.
To get a better understanding of the different SharePoint templates visit this site, it hosts a bunch of movies for all built-in templates and shows you the different possibilities. If you want even more, this site is also a good resource for the different site templates that SharePoint boasts. 
That’s all there is to it, happy SharePointing!
 

SharePoint versions 

  • SharePoint 2010 Foundation
  • SharePoint 2010 Standard Edition
  • SharePoint 2010 Enterprise Edition
  • SharePoint 2010 Online (Office 365 Edition)

Permission level

  • Full Control

HowTo: Create a Site Column in SharePoint 2010

This post is for SharePoint beginners. When creating custom lists or customizing lists based on the default templates, you often add columns. If you want to re-use these columns you can choose to create site columns, these are re-usable.

Why and when to use site columns

Some columns you add to your lists might be unique, unique in your organisation, or unique in your project. As some columns may be unique, others can have multiple occurrences within you organisation. When columns have more settings and options to it and in that way can become relatively complex, when this occurs it might be handy to re-use these columns. This has several advantages. It saves you time, time in creating them and perhaps time in testing them. It also ensures that every different list, has the same way of displaying and functioning of the site column.

How to create a site column

  1. Navigate to the top level site of the site collection in which you want to use the site column. The site column will only be shared in the site collection and its children.
  2.  In the upper left corner click “Site Actions” and then choose “Site Settings”. Next, under ” Galleries” , click “Site columns”.
    Creating a site column: Menu

    Creating a site column: Menu

  3. On the page that is displayed, a list with all existing site columns is displayed. Click “Create” to create a new site column.
    Creating a site column: Column list

    Creating a site column: Column list 

  4. This opens a page which looks familiar if you have create a list column before, or maybe you’ve seen it reading my post about creating a custom list. When all the properties of the site column are set to fit your needs, click “Ok” to create the site column.
    Creating a site column: Existing site columns

    Creating a site column: Existing site columns 

  5. After creating the site column we of course also want to use it. The first time I tried to, it took me some time to find where I could do that. In the site collection where you created your site column, either create a new list, or use an existing one. Click on the list. In the Ribbon, make sure that under “List Tools”, List is selected (click it). Then, in the Ribbon, click “List Settings”.
  6. Scroll down to “Columns” and click “Add from existing site columns”.
    Adding a site column to a list: Menu

    Adding a site column to a list: Menu 

  7. Add the column to the list and presto, we’re done.
    Adding a site column to a list: Adding the columns

    Adding a site column to a list: Adding the columns 

SharePoint versions 

  • SharePoint 2010 Foundation
  • SharePoint 2010 Standard Edition
  • SharePoint 2010 Enterprise Edition
  • SharePoint 2010 Online (Office 365 Edition)

Permission level

  • Design
  • Full Control

More to read

I can imagine that you might want to know even a bit more on site columns, as this article is only about creating a site column. I recommend you read this article, it elaborates about the basics and theory surrounding site columns and content types. If you want to know hot to create a content type, read my article about creating content types.

Thats all folks, for now Happy SharePointing and untill next time.